LIGUE DES BIBLIOTHÈQUES EUROPÉENNES
LIBER ANNUAL GENERAL CONFERENCES
GUIDELINES FOR CONFERENCE SPEAKERS
1. LIGUE DES BIBLIOTHÈQUES EUROPÉENNES DE RECHERCHE (LIBER)
The Ligue des Bibliothèques Européennes de Recherche (LIBER) is the principal association of the major research libraries of Europe . It was founded in 1971 under the auspices of the Council of Europe. Its current membership includes research libraries in more than thirty countries. LIBER membership is not restricted to the area of the European Union, and membership of research libraries outside the European Union is encouraged. LIBER represents and promotes the interests of research libraries in Europe .
2. LIBER ANNUAL GENERAL CONFERENCES
LIBER holds an Annual General Conference, which provides an important opportunity for European library managers from all parts of Europe to meet together to discuss professional issues. The Annual General Conference is held in a different country of Europe each year, hosted by a European research library. The Annual General Conference normally takes place in the first week of July, and is usually preceded by a half-day Pre-Conference.
3. CONFERENCE ATTENDANCE
LIBER Annual General Conferences normally attract approximately 150 to 200 participants. Please note that the delegates are, in the main, European library directors or their deputies, and other library representatives with significant managerial responsibilities. Papers delivered at LIBER Annual General Conferences should, therefore, be pitched with this audience in mind.
4. CONFERENCE PAPERS
Each speaker is invited to present his/her paper at the LIBER Annual General Conference by the Chairman of the relevant Professional Division of LIBER. There are four Professional Divisions: Collection Development; Access; Preservation; and Library Management and Administration. Each Professional Division is responsible for organizing a full Session at each Annual General Conference. If you are invited to give a paper, the Chairman of the Division that has issued the invitation will advise you on the length of your Conference paper. Please note that the overall Session programme is arranged in order to allow additional time after each paper for questions and discussion. Division Chairmen will brief speakers on what is required in each case.
Please note that t he dates and deadlines mentioned in the following are for general guidance, each Conference may be slightly different, and Division Chairmen will advise speakers of the exact dates .
When the Annual General Conference takes place in early July , the following timetable applies:
No later than 31 March of Conference year, Division Chairmen must provide the Local Organiser at the Conference Host Library with details of speakers and papers , and contact details for speakers .
No later than 30 April of Conference year, each speaker is requested to provide the Local Organiser at the Conference Host Library with a Conference paper summary of not more than half an A4 page ; and a brief curriculum vitae (10 lines), with a digital photograph of the speaker. The Local Organizer is ultimately responsible for ensuring that this information is secured in time for inclusion in the printed programme.
5. CONFERENCE VISUAL AIDS
Speakers who require visual aids (e.g. overhead projector, Web access, Power Point etc.) in connexion with the presentation of their paper should inform the Local organiser of their requirements as early as possible and no later than 30 May of Conference year .
6. PUBLICATION OF CONFERENCE PAPERS
Papers presented at LIBER Annual General Conferences are published in LIBER Quarterly after the Conference has taken place. It is an obligation on speakers to make the paper delivered at the Conference available for publication in LIBER Quarterly . Speakers are asked to deliver their papers to the Chairman of the Division by 20 July following the Conference . Please note that papers, including the speaker's full name, address, and email address, should be sent as email attachments, preferably as Word files with an accompanying paper text. Speakers are asked to send figures or diagrams separately as jpg or jif files. It should be noted that graphic presentations (e.g. PowerPoint) cannot be reproduced. The Division Chairman will then pass the papers to the Editor of the LIBER Quarterly . Authors of articles who are not from LIBER member institutions are given a password to allow them to access LIBER Quarterly for one year (after which it is freely available).
7. CONFERENCE EXPENSES
In order to keep its membership fee as low as possible, please note that LIBER does not offer fees to speakers, and that expenses of speakers from European research libraries are normally met by their home libraries. The Chairman of the Professional Division issuing the invitation to a speaker will discuss the question of expenses at the point of invitation. For further details, please consult the LIBER document, ‘ LIBER Annual General Conferences: Payment of Speakers' Travel Expenses and Subsistence', October 2004.
8. GENERAL ENQUIRIES
General enquiries may be raised with the Chairman of the Professional Division which has issued the invitation, but enquiries may also be directed at any time to the General Secretary of LIBER or to the LIBER Secretariat.
The current General Secretary is Dr Ann Matheson, c/o LIBER Secretariat , email: firstname.lastname@example.org ;
and the contact at the LIBER Secretariat is Ms Susan Vejlsgaard, Assistant Secretary, LIBER Secretariat, The Royal Library, PO Box 2149 , 1016 Copenhagen , Denmark . Tel. +45 33 93 62 22. Fax: +45 33 91 95 96. Email: email@example.com .